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Task Assignee

The Assignee field in 5day.io helps identify the person responsible for completing a task or subtask.

Assigning tasks ensures clarity of responsibility, improves collaboration, and provides better visibility across the team.

When a task or subtask is assigned, the user is notified and can easily track it under My Work or the respective project views.

In 5day.io, a task can be assigned to a single person or to multiple people if the project setting Multiple Assignee is enabled.

Subtasks, however, can be assigned to only one person. Before assigning, the user must be part of the project.

Permission Set​

Assignment of tasks and subtasks is controlled through the Edit Task permission set

Refer to Roles and Permission for more details.

Access and Manage Assignees​

Task and Subtask Assignment​

Open the task or subtask you want to assign.

In 5day.io, tasks can be assigned to multiple people if the Multiple Assignee feature is enabled at Project Settings → Feature → Multiple Assignee.

If the feature is not enabled, a task can be assigned to a single person only.

Subtasks can always be assigned to a single person only.

A user must be part of the project team before being assigned.

Ways to Assign or Update Assignee​

Task/Subtask Details

  1. Open the Task or Subtask Details panel.
  2. Locate the Assignee field.
  3. Click on ‘+ Add’ button; a list of project members will appear.
  4. Select one or multiple people (based on feature availability).
  5. Once selected, they will be assigned and notified.
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List View / Board View​

  1. Make sure the view is not grouped by Assignee.
  2. If the Assignee field is not available, click Customize, enable Assignee, and adjust the display order as needed.
  3. Save the view.
  4. Click on Assignee/Add Assignee field against the task/subtask.
  5. Select users to assign.
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My Work​

  1. Navigate to My Work.
  2. Click on a task to open the Task Details page.
  3. Click on the Assignee field to select users.
  4. Assigned users will be notified accordingly.

Bulk Update​

  1. Select multiple tasks or subtasks you wish to update.
  2. Click on the Bulk Update bar that appears.
  3. Choose the Assignee field.
  4. Select the users from the list.
  5. Update assignees for all selected tasks/subtasks in one go.
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Quick Add (While Creating a Task)​

  1. During task creation via Quick Add, after filling Name and Location, you can assign users immediately.
  2. Select from the list of available people.
  3. Assigned users will be notified once the task is created.
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Remove Assignee​

Task/Subtask Details​

  1. Hover over the assigned user’s image in the Assignee field.
  2. A Remove icon will appear at the top right corner.
  3. Click to remove the assigned user.
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List View / Board View​

  1. Click on the Assignee field for the task/subtask.
  2. A list of assigned users with a Remove option will appear.
  3. Remove users one by one or all at once.
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Quick Note

  • Tasks can be assigned to multiple people if the Multiple Assignee feature is enabled.
  • Subtasks can only be assigned to one person.
  • Make sure the person is part of the project team before assigning.

Other References​

To explore about statuses, refer Task Status.

To explore about estimation, refer Task Estimation.